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Automation

Less admin. More progress. 

Automate learning across the employee lifecycle–from onboarding and compliance to career progression and reskilling. Smart Arena handles assignments, reminders, escalations and completion tracking, so your team spends less time managing training and more time developing people.

No-code · live the same day
A real workflow, running
LIVE
Trigger
New hire
Enrol
Safety 101
Remind
Day 3 + 7
Escalate
To manager
Certify
Recorded & signed
~40%
Less admin time
The flow does the chasing, not you.
0
Missed enrolments
Triggers fire the moment someone qualifies.
1
Afternoon to set up
No-code – live the same day.
Inside the flow

Every capability is one step of the same pipeline.

A flow is always the same three parts: a trigger fires, a condition decides who it applies to, and an action runs – with no one in the loop.

Trigger
What happens
A new hire, a role change, an expiring cert.
Condition
Who it applies to
Filter by team, location, or role.
Action
What the system does
Enrol, remind, escalate, certify.
Step 01 · Trigger

Enrol the moment someone qualifies

New hire, role change, new department – the right course assigns itself, no spreadsheets.

Rule-basedDynamic groups
1
Step 02 · Build

Chain it into a workflow – no code

Drag events into multi-step sequences on a visual canvas. Assign → remind → escalate → report.

Visual builderMulti-step
2
Step 03 · Nudge

Nudge before a deadline slips

Scheduled reminders keep learners on track; overdue items escalate up the line automatically.

RemindersEscalations
3
Step 04 · Repeat

Recur & recertify on schedule

Annual refreshers and recertification cycles run themselves, with an audit-ready log of every action.

RecurringPairs with Compliance
4
Start from any trigger

A palette of starting points – pick a moment, attach a flow.

When
a new hire is added
When
someone's role changes
When
a certificate nears expiry
When
content is published
When
a learner fails an assessment
On
a recurring schedule
Where Automation connects

Automation runs across the whole platform, not beside it.

Triggers read from your people data and push work into learning, compliance, and reporting – so a flow you set once keeps every part of the programme in sync.

0+
automations running today
0%
on-time completion
Customer story
Watch the story
How Port of Koper automated onboarding for 400+ new hires
“Over 120 automations today reliably do the work that used to require thousands of hours of administrative effort. Our biggest win is clear: our HR and safety teams get their time back for people, not for paper.”
Matej Osenar
Matej Osenar
HR Director · Port of Koper
40%
less admin time
98%
on-time completion
Frequently asked

Questions, answered.

No. Automation is a visual, no-code canvas. Drag a trigger, add conditions, chain actions – publish. Most teams ship their first flow the same afternoon.
New hires, role changes, department moves, certificates nearing expiry, content publishes, failed assessments, or a recurring schedule. Triggers can come from Smart Arena events or a connected HRIS.
Yes. Conditions filter by team, location, role, language, or any custom attribute – so the same rulebook applies consistently and only to the people it should reach.
Scheduled reminders nudge learners before due dates. Overdue items escalate to the line manager (and up, if you want) – automatically, with every step logged for audit.
Automation is the engine; Compliance is the rulebook. Together they recertify people on schedule and give you an audit-ready log of who was assigned, reminded, and completed – with timestamps.
Yes. Flows target dynamic groups, so people move in and out as their attributes change. Nothing to rewire when a team is renamed or a country is added.
Still have a question? Talk to our team

Set the trigger. Walk away.

Book a 30-minute demo, or start free and build your first workflow this afternoon.

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